The complexities involved in running a community club or organisation are growing and the role of the volunteer administrator is both challenging and demanding.

This page lists resources available to assist community clubs and organisations to face these challenges and to ease the burden on administrators.

If there are specific issues in your organisation, GippSport's Project Officers may be able to assist you.

If you have suggestions for some resources which we should include on this page, we welcome your advice (please email us).

Club Development

Below we list resources to assist clubs with their management and further development. You may find that some of the guides provide overlapping information.

Specific guides:

Incorporation and Club Management Consumer Affairs Vic. provides information on all aspects of incorporation and its requirements. Web pages and PDF formats, mostly 1 - 3 pages; downloadable model rules; also many links to other club information.

Guide for Committees Hardcopy from Latrobe City or downloadable individual sections which cover key committee and office-bearer topics. Seven sections of 5 - 17 pages, plus appendices and supplementary material, 130 pages total.

Conducting Meetings A guide to organising for and chairing meetings. 31 pages, PDF format, 132 kB.

Financial Management From the Australian Sports Commission. 47 pages in PDF format, 171 kB.

Guide to Marketing and Promotion for Community Groups (Hardcopy from Latrobe City or downloadable. PDF format, 126 pages, 7.9 MB.)

Marketing and Promoting your Club From Dept. of Sport and Recreation in WA, PDF format, 12 pages 193 kB.

Seeking and Servicing a Sponsor From Dept. of Sport and Recreation in WA, PDF format, 8 pages 185 kB.

Event Planner From Latrobe City, 65 pages in PDF format plus 30 separate appendices. Specific to Victorian permits, and especially for events in Latrobe City.

Club Policies Policy frameworks from the AFL Quality Club Program: Smoke-free, Racial & Religious Tolerance, Club Conduct, and Risk Management Policies, also a Disability Action Plan. Word documents, 1 - 5 pages.Further AFL policy samples.

Risk Management Tennis specific, but some relevance to other sports. Over 20 documents under the headings of Planning & Design, Safety & Hazard Identification, Safety Procedures & Resources, Policies & Practices, Members - Protection & Privacy.

Insurance overview From the Australian Sports Commission. A summary of the various types of insurance which may relate to club activities. 2 pages, PDF format, 20 kB.

Understanding Lease and Hire Agreements Produced by VicSport. Includes leasee responsibilities and also a range of insurance matters. 69 pages, in PDF format, a large 1.2 mB.

Evaluation Step by Step Guide Department of Planning & Community Development. Useful for reviewing and improving programs, activities or events. Worksheets included. 36 pages in Word format (a large 1.1 mB) or PDF (553 kB).

GippSport Fact Sheets

Club Fundraising (Donations, Raffles, and Lucky Envelopes)
Reunions

Sports Medicine-related information from Smartplay

Smartplay has a large range of resources including policy guidelines (such as heat conditions), general and sport-specific injury fact sheets, kids in sport, women in sport, and safety/rsik management information.

Good Sports, alcohol and drugs resources

Guidelines and information on drugs in sport (PDF format, 137 kB) is downloadable, as well as a draft club policy on illegal drugs (PDF format, 55 kB).

Club Development Network:

The Australian Sports Commission provides the free Club Development Network. Clubs must register and, after receiving their password, have access to helpful resources. The Commision also runs free introductory on-line courses for club officials and in basic coaching.

Sport and Recreation Victoria, Sports Management information

The SRV web site has a Runnning a Club section on management, risk, and responsibilty issues.

In the Publications section are links relating to facilities, club development, broadening participation, injuries, and more.

Their Sport Issues includes information on ethical behaviour and spectators.

State Sporting Associations

Most State Sporting Associations (the peak body for your sport) may be able to provide specific assistance and resources to your sporting club.

It may also be valuable to search through other State Sporting Association for topics not specific to your sport (eg promoting your club, or club finances).

We suggest that you start looking in the associations most closely related to your activity. Lists of associations are available from Sport and Recreation Victoria and VicSport.